Keeping It Together

I may have mentioned this. Once or twice. I am someone who loves organization. My dad is former military (over 20 years of service) and my mother has worked in finances for as long as I can remember. Organization is pretty much genetically ingrained in me.

However, there is a stereotype or perhaps an excuse regarding those in ministry to youth and young adults. We are not organized, we're creative. We're not organized, we're relevant. To quote my favorite half-giant, "Codswallop!"  If anything we need to be more organized. We face audiences that redefine procrastination, use of instantaneous communication, and parents that are raising the bar of helicopter parenting on a daily basis.

Do you have mechanisms in place to keep yourself organized? Do you know how you will communicate effectively and appropriately with those involved in your ministry? Do you keep accurate and accessible records?

A few of my tricks are these:

• Levenger's Circa Notebooks.  I adore these things. They allow me to take notes, reorganize the pages, and keep everything together if I am jumping from meeting to meeting until I can get them into the appropriate file folders in my office. I also use the junior size one as my "Book." The Book goes everywhere with me. Some of the pages are personal information - books to read, quotes I like, grocery lists. Some are notes on work - calendar of all youth and young adult events, leadership contacts, etc.
• Evernote. This is a blessing when it comes to digital organization. Check it out if you haven't already. Many youth ministry blogs have touted the uses and wonders of this program and app (plus the program is free though you can get an upgrade should you wish).
• A workable old-school filing system. Some things need hard copies. Your parish and diocese likely give you some of those stipulations. I also have the "If Jenn Gets Hit By A Bus" set of folders - basically the next week to two weeks of programs all set to go so that if I end up with both legs in traction or attacked by poisonous caterpillars, the show can go on without me.
• Email and texting mechanisms you can access from anywhere. Since our youth group is on Sunday, communicating changes (say cancellations due to snowstorms) can be challenging if I make the decision after our last morning Mass.  Using list servs, Google Groups, etc allow you to easily and effectively communicate via email. There are also some great new resources out there that will allow you to communicate via text message without forcing your poor little thumbs to scream out in rebellion.  I'm going to be giving Simply Youth Ministry Tools: Communicate a try. There are a few others out there. Plus these will allow you to send emails and text messages even when you're out of the country on a mission trip. Great to keep parents aware of your safety and the joy the teens are sharing.

Any tips you want to share?

Please note, these are my opinions and what I found useful. They are not an advertisement from any of the resources listed above.